Top 15 of The Best Event Registration Software Tools & Platforms in USA
Event registration software is essential for organizing successful events and simplifying the collection of guest information and payment. It is used for various gatherings, from company events, academic events, to large conferences and parties. Benefits of this software include attendance management, registration automation, online payment collection, and data analysis. For your next event, consider the provided Top 15 event registration software options.
Best Event Registration Software/Platforms in USA
- Yapsody
- Jotform
- Eventbrite
- Eventdrive
- Eventzilla
- Bizzabo
- Ticketbud
- Whova
- Wild Apricot
- Webex Events
- RSVPify
- Cvent
- Eventleaf
- A2Z Events (formerly ePly)
- GTR
1. Yapsody
Yapsody is a comprehensive event registration platform designed to simplify the process of planning and managing events and selling tickets online. With its user-friendly interface, robust features, and competitive pricing, Yapsody is a popular choice for event organizers across a wide range of industries.
One of the key features of Yapsody is its intuitive event creation and management tools. Users can easily set up and customize event registration pages, allowing for seamless integration with their brand and event theme. The platform offers pre-designed templates that can be personalized with logos, images, and color schemes to create a professional and visually appealing registration page.
Yapsody provides a range of registration options to suit the needs of different events. These include general admission, reserved seating, and VIP ticketing. Event organizers can also offer different ticket types, such as early bird, discounted group tickets, and various pricing tiers. The platform supports both online and offline payment methods, giving attendees the flexibility to choose their preferred payment option.
To enhance attendee engagement and make the registration process more interactive, Yapsody offers features like social media integration and email marketing. Organizers can easily promote their events on social media platforms and send out targeted email campaigns to keep attendees informed about event updates, special offers, and more. Additionally, Yapsody provides tools for sending personalized event reminders and notifications to registered attendees.
On the day of the event, Yapsody offers a range of check-in options to streamline the registration process. Organizers can use the YapScan mobile app to scan barcodes on tickets, ensuring a quick and efficient check-in process. The platform also supports manual check-in, allowing for flexibility in case of connectivity issues or other unforeseen circumstances.
Yapsody provides robust reporting and analytics features to help event organizers gain valuable insights into their events. Users can track ticket sales, revenue, and attendance patterns in real-time, allowing for data-driven decision-making. Organizers can also generate customized reports to analyze the success of their events and identify areas for improvement.
Now, let’s talk about pricing. Yapsody offers three different pricing plans: Basic, Professional, and Enterprise. The Basic plan is completely free to use, making it an attractive choice for small events or those on a tight budget. It includes essential features like online ticketing, event creation, and 24/7 customer support.
For organizers who require more advanced features and customization options, the Professional and Enterprise plans are available at competitive prices. The Professional plan starts at $79 per month and includes features like reserved seating, backstage management, and multi-event management capabilities. The Enterprise plan offers additional features like white-label branding and dedicated account management, with pricing customized based on specific requirements.
Pricing: Yapsody charges a small service fee per ticket sold, which can be absorbed either by the event organizer or passed on to the attendees. This fee varies based on the ticket price and the type of plan chosen, and can range from 2% to 4% of the ticket price.
2. Jotform
With Jotform, gathering event registrations becomes effortless, offering over 750 event registration form templates to choose from. Regardless of the event type or guest count, you can easily start by selecting an event registration form template and personalizing it to align with your brand using Jotform’s Form Builder. Enhance your form with various themes, widgets, integrations, and drag-and-drop fields to make it visually appealing. The forms are also mobile-friendly, and you can combine multiple forms into a custom mobile app for your event.
Additionally, Jotform Tables enables you to manage and organize the entire event registration process online. The data from online registration forms automatically populates into corresponding tables, allowing you to efficiently handle attendee contact information, track registration status, and monitor your budget. You can customize the spreadsheet to suit your specific event requirements.
Pricing: Jotform’s Starter plan provides all these features for free. If your event necessitates accepting more than 100 form submissions per month, you have the option to upgrade to a paid plan, starting at $34 per month.
3. Eventbrite
Eventbrite is a user-friendly event management and ticketing website for both event organizers and attendees. You have the ability to integrate the Eventbrite checkout process on your website, allowing your webpage to display your branding and URL. Creating email campaigns and promotions using custom email templates and performance tracking is also straightforward with Eventbrite. In addition, the website can attract attention for your event, helping you create an impressive experience.
Pricing: Eventbrite doesn’t charge fees for up to 25 tickets for free events. However, for paid events, they offer three plans: the Flex plan, priced at $9.99 per event, the Pro plan, priced at $29 per month, and the Premium plan with custom pricing.
4. Eventdrive
Eventdrive is a comprehensive event management platform that offers user-friendly features for managing and registering guests for various types of events, including virtual, hybrid, or in-person. With Eventdrive, you can effortlessly organize events by scheduling personalized emails and SMS notifications, creating event apps, live broadcasting, and effectively managing attendee information.
Pricing: To obtain pricing information and set up a demo, please get in touch with Eventdrive.
5. Eventzilla
Eventzilla is a comprehensive event management software that streamlines the entire event management process. It offers features like customizing your event registration page, sending personalized email campaigns, integrating with over 1,000 useful apps via Zapier, and providing self-service options for users to manage their registrations.
Pricing: Eventzilla provides three pricing tiers based on your requirements, starting at $1.50 per registration. They also offer a custom annual pricing plan for those who prefer not to pay per registration. To learn more about pricing details, please reach out to Eventzilla’s sales department.
6. Bizzabo
Bizzabo is a comprehensive B2B event software platform that offers all-in-one solutions for organizing and managing online, in-person, and hybrid events. With Bizzabo, you can customize your event registration form fields to collect the necessary data, and also ensure that the overall look and feel aligns with your event marketing branding assets.
Bizzabo provides a contact management dashboard where you can easily access attendee details. Additionally, you have the option to integrate Bizzabo with your preferred social media platforms for event promotion. Other valuable features include real-time polling and surveys for gathering attendee feedback, email marketing capabilities, personalized attendee journeys, detailed reporting, and more.
Pricing: To schedule a demo and request pricing information, please reach out to Bizzabo directly.
7. Ticketbud
Ticketbud is an event management, ticketing, and registration software designed to assist with organizing events. While it may not offer all the features of a comprehensive all-in-one event marketing platform, Ticketbud specializes in ticketing and registration.
With Ticketbud, you have the ability to create a custom-branded event website, utilize social media integration for event promotion, and track registration analytics. Additionally, Ticketbud offers integration with various tools including Mailchimp, Stripe, PayPal, and thousands of other apps via Zapier.
Pricing: For free events, Ticketbud does not charge any additional fees. However, for paid events, Ticketbud imposes a ticketing fee of 2 percent plus $0.99 per ticket (with discounted rates available for nonprofits), as well as a payment processor fee of 2.9 percent.
8. Whova
Whova is a comprehensive event software that caters to in-person, hybrid, and virtual events. It offers an online registration feature that allows you to set up tickets and customize registration options. This includes the ability to offer single- or multi-day passes, early registration discounts, and discounts for large groups.
Whova also provides additional features such as creating event websites without the need for coding, sales and attendance tracking, social media promotion tools, name badge design and generation, and contactless event check-in through QR code scanning.
Pricing: Whova is free of charge for free events. For pricing details regarding paid events, please reach out to Whova directly by using the request form available on their pricing page.
9. WildApricot
WildApricot is a cloud-based membership and event management system that is commonly utilized by clubs, associations, and nonprofits. Some of its prominent features include event registration and management, automated email capabilities, online ticketing, donation collection functionality, a website builder, promotional tools, a mobile app that facilitates attendee networking, and various integrations.
Pricing: WildApricot operates on a monthly payment structure as it is specifically designed to handle year-round membership management for clubs and associations. The pricing plans vary according to the number of contacts you have and range from $60 to $900 per month. Additionally, WildApricot does provide a free trial option for interested users to explore its features and functionality.
10. Webex Events
Webex Events is an all-in-one event management platform specifically designed to help companies quickly organize and maintain their event details while maintaining their branding on the registration page. This software offers extensive customization options, allowing users to select colors, logos, themes, and cover images that align with their brand.
All attendee data collected during the registration process is seamlessly integrated into the Webex Events platform, eliminating the need for separate CRM software. Additionally, this platform includes ticketing functionality, enabling users to create various ticket types, promotional codes, and access codes all within the same platform.
Pricing: The pricing plans for Webex Events vary based on individual needs. They offer a free plan that allows for a single event with up to 100 attendees. For larger events, the Pro plan is available for $84 per month. If you require even more advanced features, it is recommended to contact a sales associate for pricing details on their Enterprise-level plans.
11. RSVPify
RSVPify is a multimedia online RSVP and event software that provides users with a personalized registration experience. The platform allows for the integration of embedded videos, customized welcome messages with photos, and personalized QR codes. Additionally, if users prefer to include their registration form on their website, RSVPify offers easy embedding by copying code lines. Moreover, RSVPify’s registration forms are highly customizable, allowing for seamless event planning.
RSVPify offers other features, including donation collection, seating charts, guest check-in, and a secondary event creation option. Users can enhance security by opting for password-protected RSVPs and adding age verification to registration forms.
Pricing: RSVPify is free for events with up to 100 invitees or RSVPs. For events with more than 100 guests, RSVPify offers plans starting at $19 per month and going up to $499 or even more for custom events. Please contact a sales representative to learn more about custom plan options.
12. Cvent
Cvent is a versatile event software that is widely used for various purposes such as meetings, events, and trade shows. It proves to be highly beneficial for conferences that consist of multiple tracks or sessions requiring a dynamic registration form. With Cvent, you also have the flexibility to configure restrictions and permissions within your forms, allowing only certain guests to register for specific event types.
To handle any capacity issues, Cvent provides a convenient waitlist feature. Additionally, you have the option to establish a workflow if you wish to require approvals for registrations. Another notable feature of Cvent is its content library, which grants attendees easy access to important information such as policies, brochures, floor plans, and other relevant details before or during the conference.
Pricing: The pricing for Cvent varies based on the specific needs, size, and scale of your event. To obtain a quote, it is recommended to contact Cvent directly to discuss your requirements and receive a customized pricing plan.
13. Eventleaf
Eventleaf is a conference registration software that offers customization options, allowing users to unleash their creativity and create visually appealing registration pages using the latest web technology.
Aside from ticketing functionality, Eventleaf specializes in enhancing attendee engagement. Users can provide their guests with a guide app that provides all the necessary information, and they can also send notifications and polls directly to attendees. Additionally, Eventleaf offers a dedicated check-in app that streamlines the check-in process by allowing users to print badges, scan QR codes, and manage attendee information all in one place.
Pricing: Eventleaf offers a free starter plan that can accommodate up to 100 attendees per year. For events with more than 100 attendees, Eventleaf provides a Basic plan priced at $1 per attendee and a Professional plan priced at $2 per attendee. For more details on which plan would suit your events best, it is recommended to contact Eventleaf directly.
14. A2Z Events
A2Z Events is a user-friendly event management software that provides a range of features including online registration, floor plan management, badge printing, and more. It efficiently manages all aspects of event registration, from creating customized registration forms to generating detailed reports and analytics. With A2Z Events, users have the ability to create mobile-friendly form templates that can be saved for future events. Additionally, it offers multiple secure payment options for guests.
Pricing: To obtain specific pricing details, it is recommended to contact A2Z Events directly.
15. GTR Events
GTR is a provider of event technology that offers comprehensive physical and virtual event management tools for businesses. With GTR, you have access to a range of features and support to ensure the success of your event.
GTR allows you to streamline the attendee registration process by providing online registration capabilities. You can also effortlessly print badges and enable attendees to personalize their badges. The platform enables you to customize landing pages, create your own registration forms, automate email communications, and effectively manage pricing and payments.
Moreover, GTR offers the opportunity to feature sponsors on your registration site, which can enhance the benefits for sponsors and potentially generate additional revenue.
Pricing: To learn more about pricing and experience a demonstration of the capabilities of GTR, it is recommended to contact the company directly to discuss your specific requirements.
Conclusion
To simplify the registration process and alleviate stress for both event organizers and attendees, it is advisable to explore the event software options mentioned above. These software solutions provide effective tools and features to streamline registration, ensuring a smoother experience for all parties involved. By utilizing these event software options, you can enhance efficiency, minimize manual efforts, and maximize attendee satisfaction. Whether it’s custom registration forms, online payment processing, attendee engagement features, or comprehensive event management capabilities, these software options offer a stress-free approach to managing event registrations.
